Project Finance Manager

Location Leatherhead
Discipline: Experiential/ Immersive, Live Events & Scenic
Job type: Permanent
Salary: £31000.0
Contact name: Neil Bokhoory

Contact email:
Job ref: 566
Published: about 1 month ago
Startdate: ASAP

Title: Project Finance Manager

Reporting to: Finance Lead

Job purpose:
The Project Finance Manager will be responsible for assisting in the management of all aspects of client project accounting including client budgeting, reconciliations and final close in the accounting system, client invoicing and general reporting as required (internal and external), all in accordance with specific Client SLA’s and within agreed timelines. developing and driving a best-in-class finance function.  Driving a culture of financial awareness throughout the business.

Key responsibilities and accountabilities:

Project Finance Management

  • Management of Client specific requirements

  •   All Client SLAs to be referred to and ensure all project finance requirements are adhered to

  • All Client SOWs to be referred to and ensure all project finance requirements are adhered to.

  • Project Summary Tracker (Job Log) Review

  • Manage weekly updates from project Managers and from budget updates to ensure Job Log contains the latest financial information on future projects

  • Own the updates for reconciled projects directly

  • Complete regular Job Log reviews to ensure projects have been updated in a timely fashion

  • Complete periodic reconciliations to the accounting system for historical projects and investigate discrepancies between the two

  • Management of Client Project Budgets

  • Assist with updating budget templates as required

  • Check completed project budgets to ensure all formulas are correct

  • Check and ensure that the correct exchange rates are used

  • Ensure VAT is accounted for correctly

  • Ensure TOMS (Tour Operators Margin Scheme) is applied and accounted for correctly where relevant

  • Ensure a general overview is carried out in relation to overall accuracy of the budget

  • Assist Project Managers with Ad Hoc requests to allow them to complete client budgets

  • Ensure version control is complied with and document reasons for changes from previous versions

  • Management of Client Invoicing

  • Raise client invoices as required and enter onto accounting system, ensuring VAT is applied correctly

  • Where required, enter client invoices into client portals

  • Raise client Statements and chase outstanding client invoices with either Project Managers or Client Accounts Receivable teams directly as required

  • When a client credit card is used for payment, manage payment, system posting and tracker entries

  • Management of Suppliers and Supplier Payments

  • Assist as required to ensure supplier invoices are correctly approved by the client before payment

  • When a client credit card is used for payment, ensure approval process is followed and fully own the payment including liaising with supplier, accounting system posting and required tracker entries

  • Raise ad-hoc supplier invoicing and enter onto accounting system, ensuring VAT is invoiced correctly

  • Assist in completing payments where appropriate using client virtual credit card payments.

  • Management of Client Project Reconciliations

  • Assist Project Managers as required to complete reconciliation

  • Run a list of costs and time spent on the project

  • Check reconciliation includes all costs, allows for costs not yet received (including freelancer costs) and is charging the correct management fees

  • Ensure ancillary documentations is completed including but not limited to Savings, cost variance trackers, supplier payment summaries and Reconciliation forms

  • Where required, assist with completing final reconciliation packs which includes ensuring supplier invoices are correctly addressed and including these in the pack.

  • Provide Job Numbers for new projects and set up in the project summary tracker and time recording system

  • Check completed Compliance to all internal audit and finance procedures

  • Assist the Finance Lead as required with ATOL reporting and license application

Resource Management

  • Management of resource allocation to job

  • Input of timesheet activity on a weekly basis


  • Work collaboratively with Board, Peers, and all teams to ensure effective delivery of all client projects, including travelling on site as required.

  • Attend company training days as and when required.

  • Attend company meetings as and when required.

  • Undertake any additional task as required to support the business.