Title: Project Finance Manager
Reporting to: Finance Lead
The Project Finance Manager will be responsible for assisting in the management of all aspects of client project accounting including client budgeting, reconciliations and final close in the accounting system, client invoicing and general reporting as required (internal and external), all in accordance with specific Client SLA’s and within agreed timelines. developing and driving a best-in-class finance function. Driving a culture of financial awareness throughout the business.
Key responsibilities and accountabilities:
Project Finance Management
Management of Client specific requirements
All Client SLAs to be referred to and ensure all project finance requirements are adhered to
All Client SOWs to be referred to and ensure all project finance requirements are adhered to.
Project Summary Tracker (Job Log) Review
Manage weekly updates from project Managers and from budget updates to ensure Job Log contains the latest financial information on future projects
Own the updates for reconciled projects directly
Complete regular Job Log reviews to ensure projects have been updated in a timely fashion
Complete periodic reconciliations to the accounting system for historical projects and investigate discrepancies between the two
Management of Client Project Budgets
Assist with updating budget templates as required
Check completed project budgets to ensure all formulas are correct
Check and ensure that the correct exchange rates are used
Ensure VAT is accounted for correctly
Ensure TOMS (Tour Operators Margin Scheme) is applied and accounted for correctly where relevant
Ensure a general overview is carried out in relation to overall accuracy of the budget
Assist Project Managers with Ad Hoc requests to allow them to complete client budgets
Ensure version control is complied with and document reasons for changes from previous versions
Management of Client Invoicing
Raise client invoices as required and enter onto accounting system, ensuring VAT is applied correctly
Where required, enter client invoices into client portals
Raise client Statements and chase outstanding client invoices with either Project Managers or Client Accounts Receivable teams directly as required
When a client credit card is used for payment, manage payment, system posting and tracker entries
Management of Suppliers and Supplier Payments
Assist as required to ensure supplier invoices are correctly approved by the client before payment
When a client credit card is used for payment, ensure approval process is followed and fully own the payment including liaising with supplier, accounting system posting and required tracker entries
Raise ad-hoc supplier invoicing and enter onto accounting system, ensuring VAT is invoiced correctly
Assist in completing payments where appropriate using client virtual credit card payments.
Management of Client Project Reconciliations
Assist Project Managers as required to complete reconciliation
Run a list of costs and time spent on the project
Check reconciliation includes all costs, allows for costs not yet received (including freelancer costs) and is charging the correct management fees
Ensure ancillary documentation
sis completed including but not limited to Savings, cost variance trackers, supplier payment summaries and Reconciliation forms
Where required, assist with completing final reconciliation packs which includes ensuring supplier invoices are correctly addressed and including these in the pack.
Provide Job Numbers for new projects and set up in the project summary tracker and time recording system
Check completed Compliance to all internal audit and finance procedures
Assist the Finance Lead as required with ATOL reporting and license application
Management of resource allocation to job
Input of timesheet activity on a weekly basis
Work collaboratively with Board, Peers, and all teams to ensure effective delivery of all client projects, including travelling on site as required.
Attend company training days as and when required.
Attend company meetings as and when required.
Undertake any additional task as required to support the business.